New Service

Wedding & Event Day Coordination

Already planned your event but want someone professional to take control on the day?

Our Wedding & Event Day Coordination service provides a dedicated coordinator to oversee the running of your event, manage the timeline, coordinate staff and relevant suppliers, monitor key moments and handle operational issues behind the scenes.

From staff briefings and venue checks to guest flow, service timings, entrances and important moments, we help keep everything organised and running smoothly so you can concentrate on enjoying your event.

The Coordinator's purpose is to make sure your plans are delivered properly, the event stays organised, staff and relevant suppliers know what they are doing, timings are monitored, and problems are handled without you having to manage everything yourself.

Pricing

Bespoke quotation — contact for a quote

Every event is different, so this service is quoted individually. A quotation considers event duration, guest numbers, complexity, preparation required before the event, coordinator responsibilities, location and travel, the number of staff and suppliers being coordinated, and whether PREMIER EVENT STAFF LIMITED is supplying your event staff.

What it can include

Coordination tailored to your booking

Pre-event consultation with the client
Review of the event plan and running order
Review and coordination of the event timeline
Pre-event briefing and preparation
Venue and setup checks
Checking agreed table and layout arrangements are being followed
Coordinating PREMIER EVENT STAFF LIMITED staff
Briefing staff and allocating responsibilities
Liaising with venue staff
Liaising with caterers and relevant event suppliers
Coordinating guest arrival and guest flow
Making sure staff and suppliers are positioned correctly
Monitoring food and service timings
Coordinating entrances and key moments
Coordinating speeches and announcements where required
Communicating information to guests where required
Supporting the bride and groom, host or event organiser throughout the event
Monitoring the running order throughout the day
Managing changes or operational problems as they arise
Coordinating transitions between different stages of the event
Ensuring agreed responsibilities are completed before the Coordinator finishes

What this service is not

This is not a decoration or venue-styling service. Your Coordinator may oversee setup, check that tables and items are positioned according to the agreed event plan, and communicate with decorators or venue teams. Specialist hands-on decoration, floral design, balloon installations, draping and similar styling services are not currently offered.

Distinct roles

Coordination is a separate role

Team Leader: Leads PREMIER EVENT STAFF LIMITED staff and allocates staff duties.
Event Supervisor: Supervises staffing and service operations.
Event Manager: Manages more complex event operations where required.
Wedding & Event Day Coordinator: Oversees the wider running of your event, including the timeline, staff coordination, venue and supplier communication, guest flow and key moments.

Booking options

How you can book it

As a standalone service
Alongside event staffing
As an additional service on an existing booking

Coordination is a separate premium service and is quoted separately — it isn't included automatically with an event staffing booking. Need staff as well? See our staffing services.

Coordination Packages

Clear choices. Transparent pricing. No guessing. No hidden costs.

Choose the level of wedding-day coordination that fits your day. Event Staffing, Travel & Transport and applicable extras are always separately itemised.

Silver Wedding Coordination

Essential wedding-day coordination for smaller, straightforward weddings.

£595.00

Up to 8 hours of wedding-day coordination

Approximately 50 guests or fewer, normally one venue and a straightforward timeline.

1 pre-wedding consultation
Operational day-of timeline
Up to 8 hours wedding-day coverage
Email coordination support

Full inclusions

Before your wedding

·1 dedicated pre-wedding consultation, in person or video
·Review of your existing wedding plans
·Review of your existing timeline
·Review of supplier information
·Creation and refinement of the operational day-of timeline
·Email coordination support
·Essential venue timing confirmations
·Essential supplier arrival and timing confirmations

On your wedding day

·Coordinator arrival before guests
·Venue and setup checks
·Checking agreed tables and layout
·Seating-plan and signage checks
·Briefing PREMIER EVENT STAFF LIMITED staff where separately booked
·Guest guidance
·Guest-flow coordination
·Ceremony entrance and exit coordination
·Key-moment timing
·Speeches
·Cake cutting
·First dance
·Food and service-flow coordination
·Communication of relevant dietary and service information
·Operational problem solving
·Keeping the agreed timeline moving

After your wedding

·Appropriate supplier and client follow-up
·Feedback request
·Booking close-out

Request Your Wedding Coordination Quote

Gold Wedding Coordination

Comprehensive coordination for a full wedding day.

£1,195.00

Up to 12 hours of wedding-day coordination

Approximately 50-120 guests, a fuller wedding day, multiple suppliers and a more detailed operational timeline.

Multiple pre-wedding consultations
Minute-by-minute operational timeline
1 pre-wedding site visit
Up to 12 hours wedding-day coverage

Full inclusions

Before your wedding

·Everything in Silver, where applicable
·Multiple agreed pre-wedding coordination consultations
·Detailed minute-by-minute operational timeline
·Coordination with relevant suppliers
·Supplier arrival and setup timing confirmations
·Venue timing coordination
·1 pre-wedding site visit
·Review of relevant supplier operational information
·Proactive identification of potential operational issues
·Coordination support leading up to the wedding

On your wedding day

·Pre-guest and pre-service arrival
·Full venue walkthrough
·Setup checks
·Supplier arrival coordination
·Staff briefing
·Guest arrival management
·Seating and guest-flow management
·Ceremony and reception transitions
·Bridal-party entrances
·Speeches
·Cake cutting
·First dance
·Entertainment timing
·Food and service coordination
·Dietary information communication
·Course and service timing
·Photography and reception transitions
·Evening guest transitions
·Operational problem solving throughout the agreed period

After your wedding

·Appropriate supplier and client follow-up
·Feedback request
·Booking close-out

Request Your Wedding Coordination Quote

SIGNATURE EXPERIENCE

PREMIER Wedding Coordination

Premium operational wedding coordination for larger and more complex weddings.

£2,250.00

Up to 14 hours of wedding-day coordination · Lead + Assistant Coordinator

Approximately 120+ guests, multiple locations and/or higher operational complexity.

Lead Coordinator + dedicated Assistant Coordinator
Ceremony rehearsal coordination
Multi-location coordination where applicable
Up to 14 hours wedding-day coverage

Full inclusions

Before your wedding

·Everything in Gold, where applicable
·Extensive pre-wedding coordination consultations
·Detailed operational planning
·Detailed wedding-day running order
·Agreed pre-wedding site visits
·Ceremony rehearsal coordination
·Extensive venue and supplier coordination
·Supplier timing alignment
·Contingency planning
·Multi-location planning where applicable
·Direct coordination support leading up to the wedding

On your wedding day

·Lead Wedding Coordinator
·Dedicated Assistant Coordinator
·Supplier and vendor arrival coordination
·Multiple-location coordination
·Ceremony coordination
·Reception coordination
·Guest-flow management
·Entertainment coordination
·Liaison regarding lighting, sound, music and microphones where applicable
·Agreed announcements
·Food and service timing coordination
·Key-moment coordination
·Guest and transport transition coordination where applicable
·Operational problem solving
·Operational oversight throughout the agreed coordination period

After your wedding

·Client debrief
·Appropriate supplier follow-up
·Feedback request
·Event close-out

Request Your Wedding Coordination Quote

Event staffing is charged separately

Wedding Coordination and Event Staffing are two separately chargeable services. Package prices cover coordination only — waiting staff, bar staff and other event staff are never included in a coordination package price and are quoted using our standard staffing rates.

Additional services

Add to any package

Select anything you would like included in your quotation. Nothing is charged at this stage and your selections carry through to the quote request below, where you can amend them.

Additional Site Visit

£125.00

An additional pre-wedding visit to your venue.

Ceremony Rehearsal Coordination

£150.00

Coordination of your ceremony rehearsal.

Additional Coordination Hour

£45.00 per hour

Additional coordination time beyond your package allowance.

Assistant Coordinator

£250.00

A dedicated Assistant Coordinator for the wedding day.

Additional / Multi-location Coordination

£175.00

Coordination across an additional location.

Weekend / Bank Holiday Surcharge

15% of package price

Applied where the wedding falls on a weekend or bank holiday.

Applied automatically where applicable

Event Staffing

Quoted on request

Bar staff, waiting staff and hospitality teams - separately quoted.

Quoted separately from coordination

Travel & Transport

Quoted on request

Separately calculated based on distance and journey pattern.

Quoted separately from coordination

Request a quotation

Tell us about your event

The more detail you share, the more accurate your bespoke quotation will be. Nothing is charged or confirmed at this stage.

Your name

Company (optional)

Email address

Phone

How would you like to book?

Package you are interested in

Your additional services

Amend your selections here — tap to add or remove.

No additional services selected.

Event type

Event date

Venue name

Estimated guest numbers

Expected start time

Expected finish time

Full venue address / postcode

What have you already planned?

Do you have a running order / timeline?

Catering arrangements

Suppliers already booked

Do you need our event staff too?

Number / type of staff (if known)

Setup requirements

Key moments needing coordination

Announcements / hosting requirements

Any special requirements

Additional information